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Many electronic files also have associated data called “metadata”. For example, an image file may have metadata that includes when the picture was taken, where the picture was taken, the camera model, etc. Document metadata may include properties such as when the document was created, last modified, the author’s name, the time spent editing etc.

Trial Services or Trial support involves receiving help with the digital presentation of your case during trial. A trial technician meets with the attorney to go over the relevant documents that will come up during the trial. This includes exhibits and demonstrative boards which the jury will see. The technician is responsible for installing and calibrating the hardware, computers, monitors and visual equipment for presentation to the jury.

The technician and the attorney work hand-in-hand to ensure the documents the attorney refers to, are up and visible for the jury and the judge to see without breaking the flow of the attorney’s presentation. This also allows real-time magnification and highlighting of key information on the exhibit so that this information stands out for everyone to see.

The technician can also work closely with your trial team to create compelling visuals and trial presentations to enhance any case.

The collection and review of electronically stored information for your case starts early in the process. The mapping of potential relevant information involved in the case and the way this data is collected for your review team is important to think about early on.

The data collection can be handled in several ways. The client can save their own data, however the methods for saving this data needs to match the court requirements. For example, an end-user saving their emails to their desktop and handing it to the attorneys is probably not the best way to collect the data due to the fact that there may be a lot of data that no longer resides on the end-user’s computer.

Many companies have email servers. These servers collect all emails coming into the organization, and sparse out to the individual end-users. Even though the emails can be deleted from the end-user’s computer, the email should still exist on the email server. Therefore, it is good practice to capture the data from both the email server and the individual end-user’s computer, also known as the custodian. The emails exported from Outlook email will be in the form of a PST (Personal Storage Table). The PST is a container file that contains messages, calendar items, and memo’s created on Microsoft Outlook. Emails from a Mac computer are in MBOX format.

Do the end users of these companies know the type of data that can be collected from their machines, laptops, and company phones? Many times, these employees delete information with no knowledge that this data is actually recoverable. For instance, in cases where employees have stolen company information and saved this information onto an external drive, the computer notes exactly when the external drive was plugged in. The data itself is not tracked, but the time and date the device was plugged in is captured.

Addressing and understanding these items will allow a smooth process for your team to avoid future sanctions by understanding how to handle preservation letters and litigation holds.

PRA requests are time consuming and costly. They burden school districts, city offices, law firms and more. With PRAone, you will recapture hours and hours of time and valuable money back into your budget. Let QUiVX demonstrate how PRAone can transform the PRA process for you with our cost effective, custom software layer and workflow.